the way we store our documents
In the database of our parish we store interesting documents regarding the
planning or the design of historist buildings, the decision to build
(building records, building plans, sketches, current and historic photographs).
The archive contents are unofficial thus they are not filed in an officially defined manner.
Claims to receive information according to German archive law can not be granted. This collection
can only be analysed with database methods internally. The documents are neither complete nor filed
in an officially defined way. The search strategy has developed individually in this project.
Available documents, especially photographs and building plans from the buildings mentioned above as
well as essential usages (church room, sacred ways of usage, important events and usage of adjoining
rooms etc.) as well as old and current film clips (DVD and following standards) can be attached to
the written documents and technical data in particular cases. All accessible specialist reports about
the architecture of buildings will be included as long as there are no opposing rights of third parties.
Access to the data can be granted to approved users in the office via a basic database as long as
the office is adequately staffed. Parishes can receive digital copies for their own purposes. Remote
access for approved users can possibly be granted in individual cases as long as the office is adequately
staffed and technically equipped. Presumably this will not be the case in 2010/2011. There is no explicit
entitlement to remote access. The original documents granted to us by third parties remain intact, they
are not substituted by the digital documents and are not stored in the KIDOK-office indefinitely.
